This is an old newspaper anecdote. Writing your witness statement The key to writing your witness statement is to include all relevant information, and no irrelevant information, in chronological order.
Use simple, straightforward language, and avoid making judgements. Summary The formal report and the news story are the only two human activities which start with the climax. Date, time and specific location of incident Names, job titles and department of employees involved and immediate supervisors Names and accounts of witnesses Events leading up to incident Specifically what the employee was doing at the moment of the accident Environmental conditions e.
Also give the date and time that the accident occurred.
Mention any existing plans that the company has to address the problem. You might consider creating a diagram to show, in a simple and visually effective manner, the sequence of events related to the incident and include this in your incident report.
We can break this down into a few simple components: He banged his knee in the fall, and bruised it. Ideally, make a scan or photograph of these documents and back them up to the cloud.
Explain the details of the incident At the top of your report, write the date and time of the incident.
Your company should have an established procedure for this. Good grammar, which includes correct word choice and proper punctuation, is important to make your incident report clear, accurate and professional.
So now…here comes the Much More Detail. An Incident Report Must Be Accurate and Specific When you write an incident report, you must be specific and accurate about the details, not merely descriptive. Name Witnesses Make note of anyone who was in the immediate vicinity when the accident occurred.
You might also wish to include photos of the accident scene, which may help readers follow the sequence of events. Circumstances including tasks, equipment, tools, materials, PPE, etc.
The document will assist you when it comes time to write your witness statement. Did the worker fall on the same level or from a height. Did the employee inhale hazardous vapors or get splashed with a hazardous chemical. Were they slippery with water or some other substance.
You may use a special incident reporting form, and it might be quite extensive. Explain which employees were directly involved in the situation.
All you have to do now is write the… Main Report Which outlines everything in much more detail. Introduce it in your witness statement by saying words like this: Date, time and specific location of incident Names, job titles and department of employees involved and immediate supervisors Names and accounts of witnesses Events leading up to incident Specifically what the employee was doing at the moment of the accident Environmental conditions e.
We understand, of course, that in many cases there are other considerations. Describe Any Injuries Note any injuries that you personally sustained as a result of the accident.
Aside from writing in detail, you can also use sketches, diagrams and photos to complete your report. In that case, fill them in. Document their full names, locations, what department they work with and what they were doing at the time. But how can you write a good incident report to cover all the facts.
A witness can only give evidence of what they perceived with their senses.
You may have a company reporting form where you just fill in the blanks. May 16, · How to Write an Incident Report. If you're a security guard or police officer deployed to the scene of an incident, writing up a detailed and accurate report is an important part of doing your job correctly.
If their statement's cause controversy later, your report can prove useful.
For example, it would be helpful to know that a witness 80%(90). Feb 16, · If anyone saw the accident and provided you with a statement or contact information at the scene, you should include information about them on your accident report.
Include as much information about the person as possible, including their name, age, and gender%(79). Sample letter for Car accident report I am writing this letter to file a report for a car accident in which I was involved on the 5th of February. To prepare for writing an accident report, you have to gather and record all the facts.
For example: · Date, time, and specific location of incident 10 thoughts on “ “How to Write a Good Accident or Incident Report” #WorkplaceSafety ” Pingback: How to Write a Good Accident or Incident Report | Atlantic Training.
As a general rule, it’s usually not a good idea to give a written or recorded statement to an insurance adjuster or investigator after a car accident. When you write an incident report, you must be specific and accurate about the details, not merely descriptive.
For example, instead of writing "the old patient", it is more accurate to describe him as "the year old male patient".Writing accident statement